Executive Assistant

About the Executive Assistant position

Allobee is a managed marketplace and tech startup. We provide a remote workforce of fully vetted, freelance experts to our clients that are small businesses, entrepreneurs and startups. We are looking for experienced Executive Assistants who will provide support with clerical tasks, ensuring all related corporate procedures are organized and performed in time. A successful candidate should be able to act proactively and without guidance while understanding the client's needs and adhering to the company policies.

 

Executive Assistant responsibilities could include:

• Help to establish contact between the executives and company employees/clients and manage information flow

• Manage information for internal and external communication including memos, emails, presentations, reports

• Supervise the performance of clerical and administrative staff

• Help executives to arrange their daily schedule, setting up meetings, travel, speaking engagements and ensuring they follow their agenda

• Receive and direct phone calls and distribute correspondence

• Manage office filing system

 

Executive Assistant requirements are:

• Previous experience as an Executive Assistant or Senior Executive Assistant 

• Extensive experience with office management systems and procedures, as well as major office applications

• Strong organizational and time management skills

• Strong verbal and written communications skills

• Confidentiality and discretion